The Letting Agents for Leamington Spa, Kenilworth, Warwick, Coventry & Warwickshire

Tenant Finder Service:

Our Tenant Finder service is ideal for experienced landlords that do not mind dealing with tenants but wish to benefit from our extensive marketing, credit check process, accompanied viewings and a professional Inventory. We take care of every aspect of finding a tenant until they move into your property for one fixed fee.

This service includes:

1. Visiting you at your property, and providing a FREE no obligation Market Appraisal and any other advice which you may require about letting your property.

2. FREE advice on compliance with the various safety regulations and latest legislation.

3. Locating suitable tenants. Initially we will try and match your property to our database of waiting tenants. Your property will then be advertised in the local press as well as extensively on the internet including on: rightmove.co.uk, propertyfinder.com and on our popular website. We also have excellent contacts with various company and other establishment personnel departments.

4. All tenant viewings are accompanied to ensure a consistent, professional presentation of your property. 

5. Obtaining and evaluating references and credit checks.

6. Collecting a deposit (bond) and the first months rent payment from the tenant.

7. Paying the deposit into the Government appointed Deposit Protection Scheme (DPS) within 14 days of receipt as required by the latest tenancy deposit regulations.

8. Preparing an inventory and schedule of condition.

9. Checking the tenant into the property and agreeing the inventory.

10. Preparing a suitable tenancy agreement and associated documentation and arranging signature by the tenant.

11. Meter readings and transfer of utility bills into new tenants name

12. Liaising with you and the tenant at the end of the tenancy to arrange return of the tenants deposit from the DPS. Note: DPS provide a free arbitration service.

After check-in, the agency has no further involvement with the tenant during the tenancy. Managing the tenancy, including the maintenance and rent collection, will be the responsibility of the landlord at all times and the tenant will contact the landlord if they have any issues.

The fees in the table above include VAT

There is nothing to pay until the tenant moves in and we operate a NO LET - NO FEE policy.

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Tenant Finder Plus Service:

This popular service fits neatly between a tenant finder only and fully managed option. It is perfect for Landlords that live close to their property and are able to supervise maintenance and repairs, or have newer properties, that will need little maintenance during a tenancy. It is also ideal for those that would like us to deal with issues of rent collection and liaising with the tenant at the beginning and end of a tenancy. The Tenant Finder Plus has a lower initial finder fee, then a monthly payment which is lower than the full management fee. It has the added benefit that if a tenant moves out within 12 months, we will not charge the initial finder fee again, providing the landlord retains our services for the next tenancy (the ongoing monthly payments apply for the second tenancy).

This service includes:

1. Visiting you at your property, and providing a FREE no obligation Market Appraisal and any other advice which you may require about letting your property.

2. FREE advice on compliance with the various safety regulations and latest legislation.

3. Locating suitable tenants. Initially we will try and match your property to our database of waiting tenants. Your property will then be advertised in the local press as well as extensively on the internet including on: rightmove.co.uk, propertyfinder.com and on our popular website. We also have excellent contacts with various company and other establishment personnel departments.

4. All tenant viewings are accompanied to ensure a consistent, professional presentation of your property. 

5. Obtaining and evaluating references and credit checks.

6. Collecting a deposit (bond) and the first months rent payment from the tenant.

7. Paying the deposit into the Government appointed Deposit Protection Scheme (DPS) within 14 days of receipt as required by the latest tenancy deposit regulations.

8. Preparing an inventory and schedule of condition.

9. Checking the tenant into the property and agreeing the inventory.

10. Preparing a suitable tenancy agreement and associated documentation and arranging signature by the tenant.

11. Meter readings and transfer of utility bills into new tenants name

12. Monthly rent collection

13. Statement and rent payments passed to you (minus our fee).

14. Notifying you if the Gas and Electrical Safety checks are due and, if required, arrange for a contractor to carry them out. Invoicing you for the contractors work

15. Keeping you up to date with any new legislation during the period of our service agreement.

16. Contacting you and tenant near the end of the tenancy and supervising either a continuation, if agreed, or termination of the Tenancy Agreement.

17. Checking the tenant out of the property at the end of the tenancy and check and agree the Inventory and Schedule of Condition with the tenant.

18. Liaising with you and the tenant at the end of the tenancy to arrange return of the tenants deposit from the DPS or payment of any dilapidations. Note: DPS provide a free arbitration service.

19. Find a new tenant without charging a second finder fee if the first tenancy ends within 12 months (Max 2 tenancies in 12 months. Ongoing monthly fee applies during second tenancies. Future tenancies are charged at full rates)

20. In the rare event of a problem for example with rent arrears, or any other breach of condition of the agreement, we can take the appropriate initial action in an effort to remedy the situation (please note rent arrears and tenant eviction are the landlord's responsibility).

After the tenant is checked in, managing the non financial aspects of the tenancy, including the maintenance is the responsibility of the landlord. The tenant will contact you if there are any issues with the property.

The fees in the table above include VAT

* Monthly fee due from second month of tenancy

The monthly fee is taken from the tenants rent payment before passing the balance to the landlord.

There is nothing to pay until the tenant moves in and we operate a NO LET - NO FEE policy.

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Full Management Service:

This is a comprehensive service covering all aspects of letting and managing your property. It is ideal for Landlords that want a completely stress free letting process and is perfect for those that do not have the time to deal with issues that may arise during the tenancy, such as repairs and maintenance. It is also ideal for landlords that live abroad or some distance from the property.

The service includes:

1. Visiting you at your property, and providing a FREE no obligation Market Appraisal and any other advice which you may require about letting your property.

2. FREE advice on compliance with the various safety regulations and latest legislation.

3. Locating suitable tenants. Initially we will try and match your property to our database of waiting tenants. Your property will then be advertised in the local press as well as extensively on the internet including on: rightmove.co.uk, propertyfinder.com and on our popular website. We also have excellent contacts with various company and other establishment personnel departments.

4. All tenant viewings are accompanied to ensure a consistent, professional presentation of your property. 

5. Obtaining and evaluating references and credit checks.

6. Collecting a deposit (bond) and the first months rent payment from the tenant.

7. Paying the deposit into the Government appointed Deposit Protection Scheme (DPS) within 14 days of receipt as required by the latest tenancy deposit regulations.

8. Preparing an inventory and schedule of condition.

9. Checking the tenant into the property and agreeing the inventory.

10. Preparing a suitable tenancy agreement and associated documentation and arranging signature by the tenant.

11. Meter readings and transfer of utility bills into new tenants name

12. Monthly rent collection

13. Statement and rent payments passed to you (minus our fee).

14. Notifying you if the Gas and Electrical Safety checks are due and, if required, arrange for a contractor to carry them out. Invoicing you for the contractors work

15. Keeping you up to date with any new legislation during the period of our service agreement.

16. Overseas tax paid on behalf of Landlord if applicable

17. Periodic inspection of the property during the tenancy (usually quarterly).

18. Arranging any necessary repairs or maintenance, first liaising with you in the case of larger works. Small repairs can be paid for with the rental income, larger bills will be passed directly to you for payment.

19. Contacting you and tenant near the end of the tenancy and supervising either a continuation, if agreed, or termination of the Tenancy Agreement.

20. Checking the tenant out of the property at the end of the tenancy and check and agree the Inventory and Schedule of Condition with the tenant.

21. Liaising with you and the tenant at the end of the tenancy to arrange return of the tenants deposit from the DPS or payment of any dilapidations. Note: DPS provide a free arbitration service.

22. In the rare event of a problem for example with rent arrears, or any other breach of condition of the agreement, we can take the appropriate initial action in an effort to remedy the situation (please note rent arrears and tenant eviction are the landlord's responsibility).

For a Full Management Service for any type of smaller property with up to 2 bedrooms we charge a simple flat rate monthly, depending on the size of the property. For Houses and other properties with 3 bedrooms or more, we charge a competitive commission. (see table below).

There are no set up fees or additional, hidden charges and we do not charge additional fees for tenancy renewals, or new tenancy's. Therefore, there is nothing to pay until the tenant moves in and we operate a  NO LET - NO FEE policy.

The management fee is taken monthly from the tenants rent payment before passing the balance to the landlord. The payment stops if the tenant moves out and only starts again when a new tenant moves in - simple! 

Note: all fees and services listed are for a typical Assured Shorthold Tenancy Agreement and all service and fees are subject to change at anytime.

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 © Martin Property Management Limited 2006